In large organizations, alignment is the primary objective, but synchronous communication is the primary waste.
We are witnessing a culture that confuses "presence" with "productivity."
To lead a P&L effectively, both must be decoupled.
High-performing companies do not achieve alignment through more meetings.
They achieve it through better systems.
Amazon banned PowerPoint for a reason.
it's performative and low-density.
Instead, meetings begin with 20–30 minutes of silent reading of a "6-page narrative."
This ensures everyone has the same high-resolution context before speaking.
It eliminates the "lofty, meaningless conversations" you noted, forcing logic and data to the forefront.
Now, do they not do large town halls, but those should be highly specific and fewer in numbers.
GitLab operates with a "Single Source of Truth."
Every process, goal, and decision is documented in a public handbook.
If a message needs to be "communicated over and over," it is written down once and linked forever.
This eliminates the need for 90-minute "kick-offs" because the information is always accessible and searchable.
Stripe uses "Transparency by Default."
Most internal emails and documents are searchable by any employee.
Alignment happens through passive absorption—people can observe the decision-making process without needing a "checkpoint" meeting to be told what happened.
Basecamp treats real-time communication (Teams/Slack) as a secondary tool.
They prioritize long-form writing for significant ideas.
This gives people the "time and space" to think deeply before responding, preventing the day from becoming a series of fragmented, 90-minute interruptions.
To stop the "energy suck" you must audit the communication ROI of your team.
Any meeting where the primary goal is "info sharing" should be an email or a recorded video. Synchronous time is for conflict, complex problem solving, or final decisions.
If a meeting is necessary, start with 10 minutes of silent reading of a prepared document. If there is no document, there is no meeting. This stops people from "flaunting a busy day" with aimless talk.
Force your direct reports to categorize their meetings as "Productive" (Decision-making) or "Performative" (Information-gathering). If the latter dominates, their role is overhead, not an asset.
Remind your team that a packed calendar is often a sign of poor management, not high performance. In a P&L-driven environment, "busy work" is a liability that gets cut when the numbers don't add up.
Alignment does not require more talk.
It requires more clarity.
Move your team from a culture of "talk and review" to a culture of "write and execute."
Productivity is the only real job security.
